Our Services
Client Services
Fully customizable solutions including: ♦ Meeting scheduling and preparation ♦ Document maintenance ♦ Trustee portal ♦ Employer portal ♦ Participant portal ♦ Provider portal ♦ Mailing coordination, etc.
Claim Administration Services
Medical, dental and time loss claims adjudication ♦ AETNA Signature administrator ♦ CIGNA ASO payer ♦ HRA services ♦ Flexible spending account services ♦ Direct access to claims analysts
Contributions & Eligibility Services
Electronic reporting and payments ♦ Customer service for employers and participants ♦ COBRA administration ♦ Open enrollment coordination ♦ Member demographic maintenance ♦ Retiree qualification and billing services ♦ Standardized and customized reporting ♦ Vacation plan services
Defined Benefit & Defined Contribution Plan Services
Work history maintenance ♦ Benefit and vesting statements ♦ Pension payment processing ♦ Quarterly and year-end tax filings ♦ Multiple vendor partners ♦ Direct access to pension analysts
EDP/IT/Production Services
Programmers on staff ♦ 834, 835, and 837 file formats ♦ Customized programming and reporting ♦ IS compliance ♦ HIPAA/HITECH compliance ♦ Continued risk assessment and vendor compliance reviews
Financial Accounting Services
Monthly financial statements ♦ Cash basis accounting ♦ Direct access to financial analysts ♦ Audit coordination and scheduling
Your Needs Are Our Expertise
Your needs exactly reflect the expertise of the William C. Earhart Company. We’ve been serving clients, large and small, for more than sixty years. Our experience covers all aspects of health and welfare and pension plan administration – single employer as well as multi-employer plans, from small plans with fewer than 20 participants to those approaching 100,000 participants.
Rigid security controls provide both physical and cyber security. Only those persons assigned to your account, and with knowledge of your client code, can access your files. Files are backed up on a daily basis using the latest technology available and securely stored off-site.
Multi-Employer Plans
The William C. Earhart Company, Inc. is a recognized leader in Multi-Employer (Taft Hartley/Labor Management) administration. Since 1951 the founder and/or the firm has been involved in the day to day administration of multi-employer plans. All aspects of administration are within the expertise of the company and its personnel.
We are able to accommodate all different types of eligibility formulas; from flat monthly contributions to cents per hour contribution; from hour banks to dollar banks.
Single Employer Plans
Since the early 1980’s the William C. Earhart Company has been assisting single employers with the administrative needs of their health and pension plans.
Internal Administration of Employee Benefit Plans Can Be Frustrating and Costly
If you’re like most people, you find the administration of employee benefit plans to be complex, time consuming, expensive, and often less than satisfactory.
Little wonder. It’s a highly specialized field requiring the services of seasoned professionals who can efficiently and creatively serve your needs for experience in administrative and reporting procedures, coupled with:
- Familiarity with the many options in plan selection and implementation
- The knowledge to help you develop the most workable, most productive program
- In-depth understanding of rules and regulations
- Prudent adjudication of benefits
- Detailed, accurate processing
- Timely processing and production of reports
- Clear, confident communication with beneficiaries to assure their understanding of and satisfaction with your plan
- Fail-proof record keeping and strict security
Health Plans
Claims Adjudicating
Since 1954 the William C. Earhart Company has been adjudicating health claims on behalf of our clients. We have the expertise in medical, dental, vision, prescription drug, audio and short term and long term disability to handle your total claims processing. We adjudicate claims on behalf of insured and self-insured clients. We are fully HIPAA compliant and protect your health information as if it were our own.
Saving and Reimbursement
We administer Flexible Spending Accounts (FSA), Health Savings Accounts (HSA), Health Reimbursement Arrangements (HRA) as well as Medical Reimbursement Accounts (MRA). We are one of the first to administer an HRA for a Multi-Employer Plan.
Retirement Plans
Defined Benefit Plans
The William C. Earhart Company does it all when it comes to the administration of defined benefit plans. That can include billing employers, maintaining records of employees work history, periodic benefit and vesting statements, benefit calculations, pension processing and payments, year-end tax filings, and assistance with plan booklets.
Defined Contribution Plans
Defined contribution plans have grown considerably over the last couple of decades and so has the technology and expertise of the William C. Earhart Company. Whether your plan includes participant investment selection and direction or you as the Trustee or Sponsor are making the investment decisions the proper and accurate accounting of the participant’s account balance is of prime importance. Whether it is a simple pooled investment or an entire range of funds to select from our defined contribution accounting system can handle it all.
Whether you have a 401(k) Plan, a Profit Sharing Plan, or a Money Purchase Plan we can take care of the administrative burden for you. Periodic and Year end discrimination testing, participant loans, and daily or monthly valuations are all duties that we can take off your hands.
Vacation Plans
Vacation Benefit Plans have long been a benefit used by the construction industry. The William C. Earhart Company has been administering vacation savings plans for many years and we have the expertise for your Plan’s needs.
You Can Tailor Our Services to All or Part of Your Employee Benefits Program
The William C. Earhart Company’s counsel and services are available to you through every phase of employee benefit plan management from concept to implementation and administration. Our services can run from total administration to record keeping only.
Our staff administers all types of scheduled and unscheduled medical, dental, vision, audio, short term disability and prescription drug plans. In addition, we service plans requiring pre-admission screening, second surgical opinion, outpatient surgery and other cost containment options, plus the common choices between or among indemnity carriers and Health Maintenance Organizations as well as Preferred Provider Organizations.