Our Services

Client Services

Fully customizable solutions including:   Meeting scheduling and preparation  Document maintenance  Trustee portal  Employer portal  Participant portal  Provider portal  Mailing coordination, etc.

Claim Administration Services

Medical, dental and time loss claims adjudication  AETNA Signature administrator  CIGNA ASO payer  HRA services Flexible spending account services  Direct access to claims analysts

Contributions & Eligibility Services

Electronic reporting and payments  Customer service for employers and participants  COBRA administration  Open enrollment coordination  Member demographic maintenance  Retiree qualification and billing services  Standardized and customized reporting Vacation plan services

Defined Benefit & Defined Contribution Plan Services

Work history maintenance  Benefit and vesting statements  Pension payment processing  Quarterly and year-end tax filings  Multiple vendor partners  Direct access to pension analysts

EDP/IT/Production Services

Programmers on staff  834, 835, and 837 file formats  Customized programming and reporting  IS compliance  HIPAA/HITECH compliance  Continued risk assessment and vendor compliance reviews

Financial Accounting Services

Monthly financial statements  Cash basis accounting  Direct access to financial analysts  Audit coordination and scheduling

Your Needs Are Our Expertise

Your needs exactly reflect the expertise of the William C. Earhart Company. We’ve been serving clients, large and small, for more than sixty years. Our experience covers all aspects of health and welfare and pension plan administration – single employer as well as multi-employer plans, from small plans with fewer than 20 participants to those approaching 100,000 participants.

Rigid security controls provide both physical and cyber security. Only those persons assigned to your account, and with knowledge of your client code, can access your files. Files are backed up on a daily basis using the latest technology available and securely stored off-site.

Multi-Employer Plans

The William C. Earhart Company, Inc. is a recognized leader in Multi-Employer (Taft Hartley/Labor Management) administration. Since 1951 the founder and/or the firm has been involved in the day to day administration of multi-employer plans. All aspects of administration are within the expertise of the company and its personnel.

We are able to accommodate all different types of eligibility formulas; from flat monthly contributions to cents per hour contribution; from hour banks to dollar banks.

Single Employer Plans

Since the early 1980’s the William  C. Earhart Company has been assisting single employers with the administrative needs of their health and pension plans.

Truck driver giving thumbs up.

Internal Administration of Employee Benefit Plans Can Be Frustrating and Costly

If you’re like most people, you find the administration of employee benefit plans to be complex, time consuming, expensive, and often less than satisfactory.

Little wonder. It’s a highly specialized field requiring the services of seasoned professionals who can efficiently and creatively serve your needs for experience in administrative and reporting procedures, coupled with:

  • Familiarity with the many options in plan selection and implementation
  • The knowledge to help you develop the most workable, most productive program
  • In-depth understanding of rules and regulations
  • Prudent adjudication of benefits
  • Detailed, accurate processing
  • Timely processing and production of reports
  • Clear, confident communication with beneficiaries to assure their understanding of and satisfaction with your plan
  • Fail-proof record keeping and strict security

Health Plans

Claims Adjudicating

Since 1954 the William C. Earhart Company has been adjudicating health claims on behalf of our clients. We have the expertise in medical, dental, vision, prescription drug, audio and short term and long term disability to handle your total claims processing. We adjudicate claims on behalf of insured and self-insured clients. We are fully HIPAA compliant and protect your health information as if it were our own.

Saving and Reimbursement

We administer Flexible Spending Accounts (FSA), Health Savings Accounts (HSA), Health Reimbursement Arrangements (HRA) as well as Medical Reibursement Accounts (MRA). We are one of the first to administer an HRA for a Multi-Employer Plan.

Retirement Plans

Defined Benefit Plans

The William C. Earhart Company does it all when it comes to the administration of defined benefit plans. That can include billing employers, maintaining records of employees work history, periodic benefit and vesting statements, benefit calculations, pension processing and payments, year-end tax filings, and assistance with plan booklets.

Defined Contribution Plans

Defined contribution plans have grown considerably over the last couple of decades and so has the technology and expertise of the William C. Earhart Company. Whether your plan includes participant investment selection and direction or you as the Trustee or Sponsor are making the investment decisions the proper and accurate accounting of the participant’s account balance is of prime importance. Whether it is a simple pooled investment or an entire range of funds to select from our defined contribution accounting system can handle it all.

Whether you have a 401(k) Plan, a Profit Sharing Plan, or a Money Purchase Plan we can take care of the administrative burden for you. Periodic and Year end discrimination testing, participant loans, and daily or monthly valuations are all duties that we can take off your hands.


Family walking on dock during sunset.

Vacation Plans

Plastic flamingo floating

Vacation Benefit Plans have long been a benefit used by the construction industry. The William C. Earhart Company has been administering vacation savings plans for many years and we have the expertise for your Plan’s needs.

You Can Tailor Our Services to All or Part of Your Employee Benefits Program

The William C. Earhart Company’s counsel and services are available to you through every phase of employee benefit plan management from concept to implementation and administration. Our services can run from total administration to record keeping only.

Our staff administers all types of scheduled and unscheduled medical, dental, vision, audio, short term disability and prescription drug plans. In addition, we service plans requiring pre-admission screening, second surgical opinion, outpatient surgery and other cost containment options, plus the common choices between or among indemnity carriers and Health Maintenance Organizations as well as Preferred Provider Organizations.